Instructions for contributors: submission, formatting and style

1. The submission will be sent directly to the managing editor of the collection ( accompanied by the following documents:

a) A complete version of the manuscript in MS Word format edited according to the formatting and style guidelines of the collection. This document should also include authors’/ editors’ names and affiliation. The same document should also be sent as a PDF file. 

b) A manuscript in MS Word format, omitting the authors’ names and affiliation, and the same document as a PDF file. 

c) A separate document, both in Word and PDF formats, indicating postal address, email address and contact telephone number of the author/s or editor/s. 

d) A document with a brief introduction by the author/s on the volume (150 words).

2. In the case of submission of unfinished collective works, the authors/editors should follow the instructions given in section 4 of these guidelines and the corresponding web link.

3. The manuscript may not be shorter than 150 pages. Works that consist mainly of corpus or bibliographic references/repertoire will not be accepted. The content of the paper should be original, research-based and must not have been published elsewhere.

4. Submissions should be of two types: individual and collective works. In the first case, the author should submit the final, complete draft of the work. In the case of collective works, editors should provide a table of contents, indicating titles and authors’ names for each chapter, as well as a brief summary of its contents (10-15 lines). Summaries, chapter titles and keywords should also be translated into English. The editor of collective works may either submit the complete draft of the book or an unfinished proposal. In the latter case, the editor should also submit the form that can be found by clicking onthe following link (link). 

5. The editorial board will notify the acceptance or rejection of the project within two weeks of submission (proposals submitted in August will only be reviewed after 1st of September). (link)

6. If the project is accepted, the external review process begins. The manuscript will then be reviewed by two members of the scientific board not affiliated to the UVEG. In the case of divergence in the recommendations made by external reviewers, a third reviewer affiliated to the UVEG will mediate. 

7. The manuscript will undergo a double blind review process. The notification of acceptance (with or without changes) or rejection of the manuscript by the scientific board shall specify the reasons behind the decision taken and shall include the recommendations given by the external reviewers. 

8. The external review process will take place twice a year, according to the aforementioned deadlines (link). At the end of this process, the author or editor will be notified of the acceptance or rejection of the manuscript. Authors or editors of accepted manuscripts shall be notified in the acceptance letter of the required changes to the submitted text. Recommended changes need to be made within the period stipulated by the editor (link).

9. Once the final draft has been submitted, authors and editors may have a short period of time to review the proofs and undertake any typographical changes needed (link). After this, the author or editor will be required to fill in the application form for the ISBN.